NHIG seeks experienced Administrator

NHIG

Now in its seventh year, Bath-based National Heritage Ironwork Group (NHIG) is seeking a highly capable and motivated Administrator to manage the day to day running of the office and be at the centre of its operational activity.

This is a key role within the NHIG which will support the Board of Trustees as it drives this unique heritage organisation into the next exciting phase of its development.

The successful candidate will have proven experience of working in a similar administrative role, liaising across a remotely based team and group of volunteers. Ideally with a keen interest in the heritage sector and an understanding of fundraising, applicants will be able to manage multiple tasks and priorities, demonstrate excellent communication skills and have the ability to drive and influence others.

Job title: Administrator

Location: Bath

Salary: £20,000-£22,000 pro rata (dependent on experience)

Hours: 16h/week (increasing to 24h/week dependent on funding)

Key responsibilities include:

  • To ensure that general office cover is provided and that general queries are responded to appropriately
  • To maintain and oversee delivery of the NHIG’s Workplan and Annual Schedule
  • To manage the NHIG’s calendar of quarterly Council Meetings and Annual General Meeting, produce and distribute agendas and meeting minutes
  • To ensure regular communication between the office and Trustees, Council and the wider NHIG Team
  • Collation and distribution of Quarterly Reports and Annual Report
  • To oversee, support and drive NHIG’s 2016/17 key projects
  • To identify appropriate prospective funders, co-ordinate and submit funding applications in conjunction with set targets
  • To organise and co-ordinate NHIG’s annual programme of events
  • To ensure production and delivery of NHIG’s quarterly newsletter in conjunction with the Publicity Officer
  • To update and manage web content on NHIG’s website in conjunction with NHIG web developer
  • Provide general support to the NHIG Team and volunteers as required

Job description

Responsible to: Secretary

Job purpose: To manage the day to day running of the NHIG office, ensuring that general administrative tasks are completed as directed, NHIG projects are co-ordinated and driven forward, volunteers are supported and queries are answered promptly.

Main Responsibilities:

Operational

  • To ensure that general office cover is provided
  • To ensure that general queries (including telephone, web and email queries) are responded to appropriately
  • To maintain and oversee delivery of the NHIG’s Workplan and Annual Schedule
  • To log and maintain administrative processes, organisational structure and flow charts
  • To  document, administer and maintain charity policies and any changes to the charity’s Memorandum of Articles
  • To monitor donations and online/cheque payments and report to Treasurer
  • To manage the NHIG’s calendar of quarterly Council Meetings and Annual General Meeting, produce and distribute agendas and meeting minutes
  • To ensure that support is provided to volunteers as required
  • To ensure regular communication between the office and Trustees, Council and the wider NHIG Team

Reporting

  • Collation and distribution of Quarterly Reports
  • Collation of Annual Report content for submission to Treasurer
  • Drafting and circulation of  information of interest or pertinence to the NHIG Council/Committee in report format

Projects & Funding

  • To oversee, support and drive NHIG’s 2016/17 key projects
  • To ensure internal delivery of Project Proposals as per set targets, from the NHIG team
  • To identify appropriate prospective funders, to co-ordinate and submit funding applications, in conjunction with set targets
  • To maintain NHIG’s Projects and Funding Overview documents

Events

  • To organise and co-ordinate NHIG’s annual CPD Programme, currently two 2-day courses per year, including venue hire, delegate attendance, publicity, materials, speaker support, feedback collation
  • To organise and support a national programme of ‘Taster Talks’ designed for Conservation Officers and Architects, including maintenance and distribution of slides to speakers, arranging appointments across local councils
  • To assist in the organisation of NHIG ‘Heritage Ironwork Forums’ nationally
  • To be a member of the working group leading a high profile NHIG event in 2017
  • To support in the development of a programme of NHIG Events

Communications

  • To ensure production and delivery of NHIG’s quarterly newsletter in conjunction with the Publicity Officer
  • To update and manage web content on NHIG’s website in conjunction with NHIG web developer
  • To develop PR activity for NHIG in conjunction with the Publicity Officer, including newsworthy press release distribution and appropriate editorial activity

Networking

  • Assist with the development of a networking action plan to build NHIG’s national and international contacts database

Other Support

  • Provide support to the Membership Secretary in delivering action plans to attract and recruit new members
  •  Assist with the recruitment of new volunteer posts as appropriate
To apply, please forward a current CV and covering letter detailing relevant experience, suitability for the role and any notice period you may have.

Application close date: Friday, 20th November 2015

Interviews will be held w/c 23rd and 30th November 2015

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